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Developing a Virtual Organization

Why should I take this virtual course?

The new world we are waking up into as a result of the Corona Pandemic – includes a realization that we no longer need all that expensive real estate to keep our teams in physical offices, and that organizations can (and need to) function even when much of the workforce is not on site; working from home. The need to convert into a more virtual and distributed workforce was introduced in a rushed and unorganized way, and with it we were forced to do it on short notice.

The result was that organizations addressed this need and showed a capability to do so – but for the most part in an inconsistent and less-than-optimized way. As the dust settles, it is time for organizations to collect the pieces, look at what has worked well and at the things that need improvement – and consider how to become a distributed organization in an orderly and systematic fashion.

This interactive power session (delivered virtually) provides a series of guidelines, areas of focus and ideas on how to convert an organization into a distributed workplace. The use of the word “distributed”, rather than “remote” is intentional – to show that organizations can operate with distributed workforce, and that in some cases (depending on the industry and business needs), organizations may not need a physical “location” altogether and therefore, there is no place to be remote from.

Many of the considerations covered and applied in this program go beyond logistics, facilities and technologies; they look into virtual elements of leadership, communication, collaboration, continuity and role definition – to allow the organization to thrive with a distributed workforce and to ensure that net benefits are realized, along with the desired savings and the opportunities that are introduced.

This session brings together its creators’ experience in Business Continuity Planning, Pandemic Planning, Organizational Change, Project Management, Agile, Process Improvement and introduction of Efficiencies and Productivity measures.

Who should attend this class?

This session is intended for senior leaders including C-Level, Directors, and Division Managers, as well as for change leaders, project managers and team leads. Anyone who is part of transitioning the organization into a distributed workplace could benefit from this program.

This course is not available in our public enrolment schedule. Contact us for a private group training session.

 

What is included:

The course includes:

  • 2 days of virtual training from a Certified Trainer
  • 14 PDUs if you are a PMP

What will I learn:

By the end of the course, participants will be able to:

  1. Assess your organizational need and ability to convert into a distributed workplace
  2. Build an approach and a roadmap to transitioning into a distributed workplace
  3. Identify risks and articulate benefits for the transition
  4. Look for trade-off and challenging areas as part of the transition
  5. Develop virtual leadership capabilities
  6. Introduce focused and pointed communication best practices
  7. Explore techniques to achieve buy in and maintain productivity through the transition into a distributed workplace
  8. Review the ingredients and techniques to building high performing teams
  9. Establish escalation and support protocols
  10. Apply concepts to lead sustainable change
  11. Discover keys to managing virtual projects effectively
  12. Learn how to deal with challenges and problems in the process of converting the organization
  13. Review the elements of leading through the change and maintaining resilience through the process

What are the course prerequisites:

There are no prerequisites to take this course.

What are the course contents:

See Key Learning points.

Key Learning Points:

  1. Introduction to the new world and its impact on our workplace
  2. Transitioning into an effective distributed workplace
    1. Check your need and capacity to do it
    2. Vision, goals, benefits and roadmap
    3. Keeping the lights on
    4. Define roles and responsibilities (for “regular” work and for virtual needs)
    5. Risks, costs and the sense of urgency
    6. Trade-offs and areas to consider
    7. What to do when things do not go as planned
  3. Virtual leadership
    1. Trust building and a sense of belonging
    2. Maintain a proactive approach
    3. Leading by example
    4. Accountability
    5. About task management
    6. Develop organizational agility
    7. Keep the teams engaged
  4. Leading sustainable change
    1. Manage the change associated with transitioning into a distributed organization
    2. Check and measure your capacity to handle new and ongoing change initiatives
    3. Maintain resilience through change
    4. Proper and consistent prioritization techniques
    5. Encourage creative critical thinking
  5. Managing projects
    1. Focusing on what matters
    2. The importance of documenting, managing and communicating risks and assumptions
    3. Introducing efficiencies
    4. Dealing with potential downfalls and areas of potential problems
  6. Effective communication for the distributed team
    1. Best practices and rules of engagement
    2. About pointed communication: reduce blasting and redundancies
    3. Improving collaboration
    4. Meeting management and facilitation
    5. Escalations and support
    6. Breaking down silos and building high performing virtual teams
  7. Logistics
    1. Set up a home office for your teams
    2. Check ins
    3. Daily routines and creating rhythms
    4. Getting together periodically
    5. Technologies
    6. Virtual hiring
    7. Assessing progress and benefits
    8. Next steps and action items
  8. Recap

Exam:

Which exam is included in this course?

There are no exams.

FAQs:

What are the class hours?

The course is 2 days starting at 8h30 a.m. to 4h30 p.m.

 

How does the virtual class work?

You connect to the online platform (Zoom) and the instructor will deliver the course to you wherever you are. We ask that you keep your camera open as much as possible so that the trainer can get a good sense of how learning is evolving. Some time periods will be allocated for questions, interactive exercises, lunch and breaks.

How many PDUs do I get for this course?

PMPs can claim 14 PDUs at the PMI for the CCE virtual course. (4 Ways of working PDUs, 5 Power Skills PDUs, 5 Business acumen PDUs).

This course is done in partnership with PM Konnectors.

 

Developing a Virtual Organization

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